Legislature(2013 - 2014)Anch Temporary LIO
11/12/2014 10:00 AM Senate LEGISLATIVE COUNCIL
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ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
NOVEMBER 12, 2014
10:05 AM
MEMBERS PRESENT
Representative Mike Hawker, Chair
Representative Max Gruenberg
Representative Craig Johnson
Representative Peggy Wilson
Senator John Coghill
Senator Dennis Egan
Senator Kevin Meyer
MEMBERS ON TELECONFERENCE
Senator Peter Micciche, Vice Chair
Representative Mike Chenault
Senator Mike Dunleavy
Senator Gary Stevens
MEMBERS ABSENT
Representative Lance Pruitt
Representative Bill Stoltze
Senator Charlie Huggins
AGENDA
APPROVAL OF MINUTES
RATIFICATION OF CHARITY EVENTS
CONTRACT APPROVALS
OTHER COMMITTEE BUSINESS
SPEAKER REGISTER
Wayne Jensen, Jensen Yorba Lott, Inc. and Project Architect on
the Capitol Building Restoration
Pam Varni, Executive Director, Legislative Affairs Agency
10:05:58 AM
I. CHAIR MIKE HAWKER called the Legislative Council meeting to order
at 10:05 a.m. in room 105 of the Anchorage Legislative Office
th
Building located at 733 W 4 Avenue. Present at the call were
Representatives Hawker, Gruenberg, Johnson, and P. Wilson, and
Senators Coghill, Egan, and Meyer; available via teleconference
were Representatives Gruenberg and P. Wilson, and Senators
Micciche, Coghill, Dunleavy, Egan and Stevens. Absent were
Representatives Pruitt and Stoltze and Senator Huggins.
Representative Chenault joined the meeting via teleconference for
RFP 605.
II. APPROVAL OF MINUTES
a. July 9, 2014
b. August 7, 2014
10:07:49 AM
SENATOR MEYER moved that the minutes from the Legislative Council
meetings on July 9, 2014 and August 7, 2014 be approved as
presented.
The motion was approved with no objections.
III. EXECUTIVE SESSION: RFP 605 - CHILDCARE PROVIDER / ADMINISTRATOR
FOR THE CAPITOL ANNEX
10:08:20 AM
SENATOR MEYER moved that Legislative Council go into executive
session under Uniform Rule 22 (b) for the discussion of a matter
that is, by law, required to be confidential.
10:08:44 AM
Legislative Council went into executive session
10:48:15 AM
Legislative Council came out of executive session
CHAIR HAWKER stated that, as required by law, Council had been
discussing in executive session the award of an RFP for
administration of a childcare facility at the Capitol Annex in
Juneau. Chair Hawker re-established that there was a quorum to
conduct business by noting that present in the room, in addition
to the Chair, were Senators Egan, Coghill and Meyer;
Representatives P. Wilson, Johnson and Gruenberg. On
teleconference were Senators Micciche, Dunleavy and Stevens, as
well as Speaker Chenault.
10:49:54 AM
SENATOR MEYER moved that Legislative Council award RFP 605: Child
Care Provider/Administrator for the Capitol Annex to The
Discovery Preschool, LLC, for a three-year contract with three
optional one-year renewals.
A roll call vote was taken.
YEAS: Chenault, Gruenberg, Johnson, P. Wilson, Coghill, Egan,
Meyer, Stevens, Micciche, Hawker
NAYS: Dunleavy
The motion passed 10-1.
IV. Alaska State Capitol Seismic Retrofit and Exterior Renovation
CHAIR HAWKER turned the floor over to Wayne Jensen of Jensen
Yorba Lott who has been the project architect. He noted that also
available were Pam Varni, Executive Director of the Legislative
Affairs Agency, and Jeff Goodell, Capitol Building Manager.
WAYNE JENSEN used a PowerPoint presentation to provide Council
members with an update on the progress of the project overalland
a summary follows: demolition work on the west side (Main Street)
as well as the infills facing the courtyard on the north side has
been completed. Due to the progress of the work, limited
demolition was added in the 2014 construction season for the
portion of the north side which begins at the northwest corner
and ends at the northeast corner of the west wing for a total
cost of $6,450,000 to date. Currently, the west side and the
small portion of the north side wall are being protected by two
layers of a waterproof covering that will remain until after the
2015 session, ensuring that the Capitol can be in use as usual
for the legislative session. The project is due to be completed
by the end of construction season 2016 with a total cost of
$33,600,000. For additional detail, please see Mr. Jensen's
PowerPoint presentation, which was posted to BASIS for members
and the public.
11:14:46 AM
REPRESENTATIVE GRUENBERG first thanked Mr. Jensen, Ms. Varni and
Mr. Goodell for taking the time to answer some of his questions
last week; he found it very helpful. Representative Gruenberg
said his questions related to the construction cost breakdown
distributed on November 10, 2014. He asked what was meant by
"Contractor's Fee, Incentive and Warranty" for $1.9 million.
MR. JENSEN said that part of Dawson Construction's response to
the RFP for the original contract included a fee, which is
essentially their profit, and some overhead as their proposed
approach to the project; so that's included. There is also an
incentive that was part of the original RFP, that if they were on
schedule and came in on or below budget, they would be eligible
for an incentive; whether that incentive is awarded is up to the
State. There is also money included for warranty services so that
if they have to return and fix anything, it is covered; it's like
insurance for a specific period of time.
REPRESENTATIVE GRUENBERG followed up to ask about the incentive;
specifically he asked how much was the incentive, what triggers
it and who decides, and whether Legislative Council weighs in on
that.
CHAIR HAWKER interrupted to inquire whether Mr. Jensen was the
appropriate person to respond to that question. Mr. Jensen said
he was able to answer the question.
MR. JENSEN responded to Representative Gruenberg that the
incentive was included in the original RFP in the amount of
$250,000, which was for the entire contract. When the initial
contract for 2014 was awarded, $50,000 (of the $250,000 total)
was included. He said he would have to check the general
conditions of the contract for the exact process of awarding the
incentive but he does know there is a procedure to evaluate the
progress for the year and then award all, a portion, or none of
the incentive as appropriate. There was an incentive that was
specifically addressed to the 2014 contract, and that amount
would be available for the 2014 project. The rest of the project
for the next two years would be eligible for the rest of the
incentive, which totals $200,000. In response to a follow-up
question, Mr. Jensen said he's not sure of the exact language for
who determines the award of the incentive, but believes it to be
the Procurement Officer of the project, which is the Chair of
Legislative Council.
11:19:38 AM
PAM VARNI, Executive Director of the Legislative Affairs Agency,
further clarified that the process for awarding the incentive is
the same as the process for all invoices related to this project
- the review group consists of the Finance Manager [Jessica
Geary], the Project Manager Jeff Goodell, the Project Architect
Wayne Jensen, in addition to herself as well as the Chair of
Legislative Council who serves as the Procurement Officer. There
are weekly design meetings, in which Senator Egan participates as
well as Representative Hawker's office, and it would be those
same participants making the decision on the award of the
incentive.
CHAIR HAWKER interrupted to note that his office would be
participating only while he was still Chair of Legislative
Council.
MR. JENSEN, in response to a question from Representative
Gruenberg, said that the original contract for the 2014 season
was $5.8 million which was primarily limited to the west side of
the building and the structural work on the infills. Since that
work was progressing ahead of schedule, Council was approached to
approve $650,000 of additional work on the north end of the west
wing [see the PowerPoint presentation which shows the additional
work in orange on the slide]. In a follow-up question, Mr.
Jensen confirmed that the $650,000 wasn't in addition to the
total cost, but simply moved up to occur earlier than scheduled.
The amendment that was approved for the additional work in the
2014 construction season did not result in an increase in the
total cost of the project.
SENATOR MEYER said that his experience with big renovations like
this, especially when one is dealing with asbestos, has shown the
abatement tends to be more than anticipated. He asked if the
elevators were included in the renovation as far as increasing
the speed as he knows that has been a concern. He said the
schedule looks pretty tight for the next two years. He asked if
there were to be a special session, what that would do to the
construction schedule.
MR. JENSEN said the answer to the asbestos question is that the
original plan for dealing with the abatement was not what OSHA
thought it should be, so it is costing more than originally
anticipated. Money was saved in other areas, so the costs
projected for years two and three anticipate that extra cost of
asbestos abatement. It is difficult to get rid of it, there's no
place in Juneau that deals with it, so it has to be shipped south
in a container for disposal. He said that the proposed work
schedule is an aggressive one and the way they will deal with it
is to add more crews. There will be more people on staff, which
means there will be more disruption to the Capitol as there will
be work on the west side, the courtyard and the east side of the
building at the same time. The sequencing will work well.
CHAIR HAWKER said it would be very difficult to conduct
legislative activity during the construction phase. He asked for
confirmation on the record of his understanding that in the event
of a special session, it would be extremely difficult to hold it
in the Capitol.
MS. VARNI agreed, especially in 2015 as both Chambers will be
affected; Centennial Hall or another location might work if a
special session is required. She said the offices in the front of
th
the building (south side on 4 Street) will not be affected.
SENATOR MEYER asked when the renovation to the Anchorage LIO
would be complete as it was his understanding that it was
designed to accommodate a special session if necessary.
CHAIR HAWKER confirmed that was correct.
MR. JENSEN said the elevators will not be improved in terms of
their operation. There is work scheduled on the elevator shaft as
the shaft walls are composed of the heavy masonry and aren't
well-reinforced; the plan is to reinforce those shaft walls as
part of the seismic retrofit. That means the elevator will be
down for a period of time but he was unsure if both would have to
be shut down at the same time.
MS. VARNI, in response to a question by Chair Hawker, said the
last time the elevator controls were refurbished was 2006.
SENATOR COGHILL asked if there was unanticipated damage to the
roof during the 2014 construction phase.
MR. JENSEN said the roof was well-protected in the areas where
the demolition was going on, so there wasn't any damage to the
existing roof. There is no intent to replace the roof at this
time, there will be patches needed where the parapets are being
replaced. The new infill areas in the courtyard will need to be
roofed; there is a temporary roof on the infills now until the
demolition and other work immediately adjacent to those areas is
complete. He reiterated that there were no roof leaks during the
construction phase. One nice thing was that the scaffolding used
provided an entire enclosure from the roof over to the outside
wall so there really wasn't any new water getting on to the roof
and the roof drains were maintained. The roof drain piping was
part of the old 1929 plumbing and it will be replaced. The west
side drains were replaced and that process will continue as the
work progresses around the building.
CHAIR HAWKER noted that he may start losing members he needs for
a quorum and asked that questions please be expedited as best
possible.
SENATOR EGAN said he wanted to point out the Juneau does have
space available for a special session and it has been done
before. He went on to commend Ms. Varni, Mr. Goodell, Mr. Jensen
and especially the prime contractor Dawson and all the
subcontractors. The building was being used all summer and tours
for visitors were still conducted. Dawson and the subcontractors
were very accommodating and were just a great group to work with.
He said he was surprised at how well it went as he thought it was
going to be a lot more disruptive.
MR. JENSEN said there will be even more subcontractors in 2015.
The main contractor, Dawson Construction, is based out of
Bellingham, Washington, with offices in Ketchikan and Juneau;
there were subcontractors from all over. The masonry
subcontractor is from Wasilla; the terracotta is coming from
Boston; it's a large project and there will be a lot of people
onsite. It's going to be a big workforce for the next two years
as there is a significant amount of work to do.
There being no questions from members on teleconference, Chair
Hawker asked for a motion.
11:32:29 AM
SENATOR MEYER moved that Legislative Council authorize the Chair
to enter into a contract with Dawson Construction, Inc. in the
amount of $27,150,000 to complete the Alaska State Capitol,
Seismic Retrofit & Exterior Renovation project.
A roll call vote was taken.
YEAS: Gruenberg, Johnson, P. Wilson, Coghill, Dunleavy, Egan,
Meyer, Stevens, Micciche, Hawker
NAYS: None
The motion passed 10-0.
There being no further business before the committee, the
Legislative Council meeting was adjourned at 11:34 a.m.
11:34:25 AM
| Document Name | Date/Time | Subjects |
|---|---|---|
| 2014.11.12 Agenda.pdf |
JLEC 11/12/2014 10:00:00 AM |
|
| IV. Alaska State Capitol - REVISED.pdf |
JLEC 11/12/2014 10:00:00 AM |
Alaska State Capitol |
| IV. Alaska State Capitol Presentation.pdf |
JLEC 11/12/2014 10:00:00 AM |
Capitol Renovation |